Perform Medical Assistant duties including: rooming patients and taking vitals, answering telephone calls related to clinical questions and relaying messages to the Provider, calling patients with test results and processing prescription refill requests, as directed by the Provider, providing patient instructions, screening (UA) and other clinical tests, ordering lab work and imaging at the Providers discretion, and patient record management utilizing eClinicalWorks EMR system.
Coordinate day-to-day workflow and monitor daily performance of back office Medical Assistants to make certain duties are completed accurately, efficiently, and timely ensuring compliance and achievement of departmental goals.
Organize and assign duties and tasks for the back office Medical Assistants.
Conduct Medical Assistant orientation and training on back office policies and procedures.
Monitor patient flow and keep patients informed of delays.
Identify and recommend solutions to back office Medical Assistants and office issues or problems.
Ensure all phone calls into the Internal Medicine Division are being answered promptly and messages handled timely.
Maintain adequate back-office supplies and submit orders monthly.
Ensures all Provider and Medical Assistant tasks (jellybeans) are handled timely and efficiently.
Serve as a back-up for back office Medical Assistants.
Ensures faxes are being handled appropriately and effectively.
Complete Prior Authorizations for both the Internal Medicine and Mental Health divisions.
Maintain excellent communication and effective working relationships with patients, Providers, clinical and clerical team members for continuity of high quality patient care.
Enforces all policies, procedures, protocols, directives and goals of the organization.
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Other duties as assigned.

Provides high-level personal and administrative support and assistance to the Physician Owners.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the organization.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Coordinates maintenance of office equipment.
Receives and distributes office mail. Print postage stamps for the business.
Proofreads and types documents and correspondence produced by department.
Company website development and maintenance utilizing WIX for all platform views (i.e. desktop, tablet, mobile phone, etc.).
Responds to and resolves administrative inquiries and questions.
Performs office tasks including maintaining records and ordering supplies, as needed.
Answers and transfers phone calls, screening when necessary.
Inventory management to include management and maintenance of the inventory system, accurately ordering from vendors and tracking both incoming and outgoing products for American Medical Associates and Vitalize Nation, and handling and noting any discrepancies as to quantity and quality with vendors.
Day-to-day liaison with other offices.
Vendor account management for multiple personal and professional businesses held by the Physician Owners.
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Performs other duties as assigned.

Conduct routine data entry management for accounting records including accounts payable, billing, and accounts receivable.
Review and verify billing statements and invoices for accuracy; alerts supervisory staff of any discrepancies.
Forwards checks to vendors for products and services rendered.
Issue, post, and mail computer generated checks.
Handle bank deposits.
Handle and store accounting documents.
Day-to-day liaison with other offices.
May assist with answering telephones and other clerical tasks as needed.
Maintains knowledge of acceptable accounting practices and procedures (GAAP).
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Performs other duties as assigned.

Our Nurse Practitioners plan, direct, and evaluate patient and employee healthcare in an ambulatory setting; examine and treat chronic and acute episodic illnesses, minor injuries, accidents, and other injuries/illnesses; performs selected laboratory testing; offers referrals to outside physicians and facilities, writes prescriptions, and performs office procedures within the scope of expertise, protocols, and available equipment. Our Nurse Practitioners also work with the medical director in the care and treatment of patients and staff.

Meets new and existing ambulatory patients in the clinic for examination, diagnosis, and development of patient care plans based on the patient’s medical history.
Administering diagnostic tests.
Refers to outside physicians and facilities as needed.
Writes prescriptions and performs office procedures within the scope of expertise, protocols, and available equipment.
Performs physical examinations (PAP and Well Woman exams, DOT physicals, etc.).
Follows patients in clinic as needed for continuity of care.
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Enforces all policies, procedures, protocols, directives and goals of the organization.

Meets new and existing ambulatory patients in the clinic for examination, diagnosis, and development of patient care plans based on the patient’s medical history.
Administers and orders diagnostic tests such as x-rays, electrocardiograms, and blood work, and interprets test results.
Performs therapeutic procedures such as immunizations, injections, suturing and wound care, and managing infection.
Exercises professional judgment regarding consultation with supervising physicians concerning appropriate treatment.
Develops and implements patient care plans, instructs and counsels patients, and records progress.
Prescribes medications to the extent allowable by state guidelines and clinic regulations.
Provides general health education regarding matters such as proper diet, family planning, and health maintenance.
Assists physician with emergency treatments and more complex procedures.
Provides back up coverage for our clinic located in Maricopa, AZ at least two (2) days per week.
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Enforces all policies, procedures, protocols, directives and goals of the organization.